This is designed to capture and accurately maintain company details and a comprehensive employee database in which current and historical data is stored. The Core Module links all modules together and provides access to shared information.

•  A multi-company system
•  A multi-country system
•  Static & Dynamic data
•  Master Codes & System Calendar
•  Employee Movement
•  Powerful Reports & Inquiries Tool
•  Employee Tracking
•  Changes reflected in all other modules
•  Photo View and Attachments
•  Audit Trail

The Personnel module allows the user to define all key details of an employee that are important to the personnel department. It allows the tracking of information concerning an employee's qualifications, skills, past employment, dependent/spouse details. It allows details of company assets issued to the employee (personal computers, mobile telephones etc.) to be recorded and controlled.
 
Full details of all injuries sustained on the job and the resultant loss of man-days, compensation etc. is available within the system. All instances of employee misconduct along with the appropriate action taken by the management can be recorded on the system. The personnel data files allow variable record lengths, thereby optimizing the use of disk space.

Protecting employee details and similar sensitive information, has always been a major concern. PeopleServe is equipped with a role-based security system, which is capable of defining each user access ranging from the system access level to the data operation level. It also captures and maintains comprehensive audit trails of the activities within the system. In addition to the normal operating platform password security, the programme requires each user to maintain a separate PeopleServe password; hence preventing unauthorized users from accessing the system. It also offers a powerful menu management system that allows definition of individual user accessibility to any module or function.

The Training module is concerned with training administration for employees within the organisation. It is largely driven by user-defined factors and parameters. It maintains detailed records of all training provided to employees through internal/external courses including individual employee course attendance, individual employee performance on those courses and company sponsorships/subsidies on course fees. This data may be used by the Performance Appraisal system in annual job reviews or in making promotion decisions.

Time Management module focuses on employee daily attendance, lateness, absenteeism, overtime and attendance based allowances and deductions. Time Management can be linked to electronic time clock to provide daily attendance details. It has built-in capability for capturing, validating and updating attendance details. It allows creation of unlimited shifts, definition of shifts details, and adaptive rostering for an individual employee or a group of employees conforming to a certain shift and computes attendance-based allowances and deductions.

Time Management is a proactive tool that empowers managers and employees through active participation with employee and departmental scheduling, cost allocation and performance analysis.
 

The main purpose of Leave Tracking module is to effectively enforce the company’s leave policies and keep track of each employee’s leave information with up to the minute accuracy. This is done through defining specific leave policies by setting up leave parameters in the system. Different leave privileges can be defined and applied to the entire organisation, to a certain type of employees as well as to a specific employee.

Flexibility of defining leave policies for the organisation is further supported through the Flex-Rules Engine in which complex leave policies from eligibility creation up to leave approval can be defined and changed at any time. Further, this module has been designed to be workflow based from leave entitlement creation up to leave planning and approval.  

The Payroll module receives information from other modules, such as the Training, Attendance, Benefit Tracking, Loan Tracking, Leave Tracking and Performance Appraisal, and processes the employees' payroll data. Facilities have been
provided for monthly and fortnightly salary payments. It is designed to handle pay period details, advance pay, increments, bonus, allowances, deductions and statutory
requirements. The generation and reporting of statutory data is country dependent. The powerful payroll engine can process 10,000 employees in less than 1 hour.
 

 

The Loan Tracking module is concerned with the grant of various types of loans to employees and their recovery. Major features within this module include: establishing company-wide rules and limits for loans, user-defined loan
types/sub-types, rules that apply to collateral and guarantor details, eligibility criteria, approval/overriding authority, various interest methods, loan foreclosure, recovery through
payroll, option for combined or separate principal/interest recovery, loan restructuring and loan reports.

 

Most companies provide their employees different benefits during their stay in the company. Conventional systems may allow such benefits to be recorded but provide no analysis. Benefit tracking is designed to handle this. The Benefit Tracking module defines and administers the various kinds of benefits available to employees. Major features within
this module include user-defined benefits, monetary/non-monetary benefits, benefit ceiling, eligibility criteria, employee-employer ratio for benefits, benefit suspension, link to Payroll and benefit reports.
 

 

Performance Appraisal is a useful management tool. It allows for an objective and formalised approach to the appraisal process. Criteria on which the appraisal is based and the value or "weight" attached to each of the criteria can be
defined and applied through the system. Key features within this module include: user-defined appraisal criteria, value for each criterion, appraisal sessions, individual appraisal findings, overall grading based on values, recommended actions, link to Payroll, Core Module, Training and extensive reporting on appraisal.
 

This module allows the cost of an employee to be allocated to various departments based on the distribution table, or based on actual time data captured through payroll. Significant features within the module include: definition
of cost centre distribution table, cost allocation reporting analysis of costs on user selected criteria and manpower cost summary.

In today’s work place, attracting and retaining talent does not only require good compensation packages but also requires
employee relationship management as well. Recruitment module is intended to facilitate the organisation in making these activities effective and efficient. Recruitment module
is designed to reduce the time to hire new talent from various sources through a comprehensive database of both external
and internal talent information. With its seamless integration to  PeopleServe modules, executive alerts are raised once
new positions need to be filled, filters can be set to select only the few and the right people for the job and work-flow based approach to resource requisition.

Our web integrated services for employees and management is a complete self service module that allows the organisation to reduce the cost of maintaining personal information and to improve service levels to all staff. It streamlines and simplifies the maintenance of employee
data by giving ownership to the employees themselves. Web integrated service delivers a full range of Web-based
self service capabilities including personal data maintenance, update & inquiry, Leave application, Over Time application, Leave balance inquiry, inquires on pay slip and document exchange facility.